Showing posts with label International. Show all posts
Showing posts with label International. Show all posts

Working with Act! again

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It has been a few months since I last posted on the status of where I am with Swiftpage and the direction of the product. In that time, I have received numerous requests for an update.

After a call back in March from John Oechsle, Swiftpage's CEO, and Rowan Koons, SVP and GM, followed by four months of detail discussions on how to continually improve the product and user experience, we have reached an agreement for how I can best continue to serve Act! and the broader Act! Community.

Swiftpage has recognised my expertise and passion, and as part of this working together, Swiftpage has endorsed me as an “Act! Certified Expert, sanctioned by Swiftpage” as at 1 August 2017.

I have also been fortunate, during these conversations, to have had a look at the future direction of roadmap for Act!. This has made me more excited to be working with them to try and bring these to market for you.

My Current Focus

It does have elements of the position of "P.O.P.E" as originally suggested as a comment in this LinkedIn thread from four years ago - https://www.linkedin.com/groups/49896/49896-214593198 by Paul Marentette, of Uptime Solutions in Canada, and seconded by many others including Bob Ogdon, Chairman and Founder of Swiftpage.

We have highlighted the following ways to work together:

1. Initially examining areas of the current build (19.2 Update 3), with a focus on MS-Office integration and other areas that users might suggest.

2. Become active again in the Act! Community Site and my Linkedin Act! Fanatics Group. Not just in supporting users, as I have done for many years, but also creating an analysis of the posts to identify the areas that users have the most issues with (usability or flaws).

3. Assist Swiftpage in updating and enhancing Act! Knowledgebase articles.

4. Alpha and Beta testing v20 as soon as it is available.

After this, I hope to assist Swiftpage in improving Act! eMarketing, WebAPI, Mobile Companion, and other areas. I also intend to help them enhance their relationships with the Act! Certified Consultants and other resellers channel.

Help Me To Help You

I have some requests for you, the Act! Fanatic community (users and the resale channel alike):

1. I would like to examine any systems where Act! v19 is having issues with Outlook integration. At this time, I would be happy to take on about three sites per week.
NOTE: This is a NO CHARGE offer - No charge to the user or reseller.

2. Could you please post, as a comment to this blog article, or in the LinkedIn Group, or via private communication to me, any bugs or areas where you think I should allocate additional time. If I do not understand your point, I may contact you to see it remotely on your system.

3. Please also comment in the forums above with any subjects that I could generate a blog article that you think could improve your use of Act!. I do have some ideas that I have not seen done before, but I would still value your opinions.

The Future

This agreement is a great opportunity for me, for the product and for the community of users who have been behind the product for up to 30 years.

Those of you who know me know that I will throw everything I have into testing every function I can - as a user. I will work with other users in the forums, via email or phone, to find the issues that matter most in keeping you productive. Then I will work to try and replicate the issues so that I can report them accurately to QA and Development so they can work on fixing them.

Once this is underway, I hope to also have a small say in helping them prioritise their resources so that they can deliver the best possible solution for us all and make Act! as great a product as we all know it can be.

About four years ago, a user asked me what I would do if the vendor put me in charge of the product. At that time, I described a roadmap over two-three years that I thought would be necessary without the funds of an Apple or Google. I still believe that, over a similar time-frame, we can have a leading solution again.

Please feel free to post any questions or comments you have on this.

Regards,

Mike Lazarus
Act! Evangelist

ACT! Users Celebrate: Sage sells ACT! & SalesLogix to Swiftpage

act_fanatics_hdrFor those who haven’t heard:
Sage is selling ACT! and SalesLogix to Swiftpage
And it’s great news for all involved

Here are the relevant official releases:

As someone who has spent more than 25 years supporting ACT! and supported more ACT! users than anyone else over that time, I have had hundreds of messages and questions about this since the Friday announcement. Mainly focused on these areas:

  1. How many owners has ACT! had?
  2. Why would Sage sell the products?
  3. Is Swiftpage a good choice for ACT! and the ACT! Community?
  4. What does this mean for Mike Lazarus 

Let’s discuss these one at a time – However, as I haven’t worked in the SalesLogix space, my views are from an ACT! perspective.

How many owners has ACT! had?

From The History of ACT!, this is the 4th sale of ACT! – and, if you don’t count Pat twice, the 4th owner:

  • In 1993: Contact Software International (ex Conductor Software) purchased by Symantec
  • In 1999: Sold by Symantec to SalesLogix (owned by Pat Sullivan, one of the co-founders of ACT!) – later renamed as Interact Commerce Corporation
  • In 2001: Interact Commerce Corporation purchased by Sage Group Plc (Best Software in the US at that time)
  • And now sold to Swiftpage

 

Why would Sage sell the products?

It’s useful to understand the reason Sage wanted ACT! (and SalesLogix) in the first place … a decade ago, companies in the ERP arena like Sage, Microsoft and others believed that they could gain advantages in the small-mid business market by providing a front-office solution to complement their accounting and ERP solutions, in a similar way that solutions sold to larger enterprises had done to lock in users to a single vendor.

This essentially failed for a number of reasons:

  • Sage never managed to achieve the promise of real integration between ACT! and their accounting products to a level where they could show an advantage in an SME customer purchasing both from the same vendor
  • Unlike with the enterprise users, small-mid businesses do not make the decisions on their accounting and their sales/marketing solutions at the same time or from the same management needs
  • Sage never fully understood that the CRM market is different to ERP in it’s use – especially for small-mid market users and for those in international markets

Also, like SalesLogix (Interact), they thought that the ACT! base would become a feeder channel that they could convince to move to their bigger products – this belies the passion that most ACT! users have for the product and the reason why both Symantec and Sage couldn’t remove the ACT! branding to replace with their corporate ones. It also failed to appreciate how the needs of ACT! users differed from those of the other products.

Sage has had a tumultuous relationship with ACT! and the community surrounding it:

  • They did recognise that, in order to add functionality that users wanted, ACT! needed to be re-engineered from the CodeBase architecture that the Symantec re-write had been based on. However they made the mistake of jumping on .Net and MS-SQL well before it was ready for prime-time (most tech support issues are related to the Microsoft components rather than Sage code) and this further limited the product in portability to Mac or other operating environments.
  • Most of the long-time ACT! staff were let go instead of being promoted. This created a vacuum of requisite knowledge of both the product and the users within the organisation
  • With the exception of the brief stewardship of David van Toor, senior management refused to engage the users and partners with any communication about problems or the direction of the product – to me, this was the single biggest error that Sage made. Although, since the more recent promotion of Ben Lederer to the Product Management position, this has been improving as I stated in the post: Looking ahead with #SageACT! 2013
  • They gave up on ACT! in many international markets such as Asia, India and recently outsourced the Australian and New Zealand market to ACT! CRM – at least this last one improved the resources for ACT! users and partners
  • Sage also failed to understand the mobile needs of the users – or that the mobile users for ACT! and SalesLogix have quite different needs. ACT! has been in the mobile market longer than most (since supporting HP95LX in 1992), but Sage’s years of trying to get their Sage ACT! Connect product (renaming it several times) working has been a distraction and a failure. It was the first time I’d ever publically advised against using a product with the ACT! brand in the post Getting ACT! on your phone and again in Problems with Sage Mobile for ACT! (new ACT! Mobile Live) and, most recently in this Sage ACT! Mobile Solutions Comparison. While the newer Sage ACT! Premium Mobile interface has some good functionality (when they get it right) for Premium users who can administer an IIS infrastructure, I’d suggest that Connect should be put to rest and that Swiftpage should work with Handheld Contact to provide a complete solution.

I do not feel, as some others do, that making ACT! a pure SaaS product would have been the right answer for Sage. One of the long-time ACT! consultants, Paul Marentette, put it this way:

I'm seeing a real backlash in the marketplace against high-cost, slow response plus the restricted controls endemic with SAAS. Remember, ACT! is uniquely positioned to work well over the web, but even better in on-premise/self-hosted environments while supporting mobile and remote users with the full features and fastest response only available from a local database.

ACT! has, in fact, been available as a hosted solution (browser or remote desktop) since 2003 – and I agree with Paul, in that one of ACT!’s advantages has been the variety of remote support options and third-party integration products that are not available in full SaaS offerings. As well as the higher expense that monthly fees typically entail and the fact that ACT! was built around the mobile sales-warrior who will often need access where the internet is not readily available.

That Sage has been wanting to sell off these products should come as no surprise. Most of us arrived at this conclusion seven months ago when Sage defined ACT! and SalesLogix as “non-core” as you can see in this discussion thread (despite Sage’s denials at the time)

Sage has realised that it’s good business sense to focus on the solutions it knows best … and, like when Symantec made the same decision previously, I believe this is the right call and will be good for both Sage Group, plc and for the products they are selling.

There are some who may think that the lack of corporate backing by Sage might hurt ACT!. Sage will maintain a 16.1% stake in the new ACT/SalesLogix operations, so there still is that backing to leverage off when it has value

Is Swiftpage a good choice for ACT! and the ACT! Community?

My answer: A resounding YES!

The Friday announcement is the public statement of intent. It’s still subject to final regulatory approval (which can take from a few weeks in up to 3 months) and no specific details of their plans have been revealed.

So, what is it about Swiftpage that I find so compelling and exciting?

  • Swiftpage understands the products and the market
    They have been working with the ACT! Community, as an add-on vendor, since about 2004. Senior Vice President and General Manager - Sage ACT! and Sage SalesLogix, Dan Wilzoch, pointed out:
    As an existing partner and provider of Sage E-marketing for Sage ACT! and Sage SalesLogix, Swiftpage also brings a thorough understanding of our customers, partners, products and the markets in which we compete.
  • Their partners find them great to do business with and they inspire loyalty
    I should point out that, unlike other members of the ACT! community, I haven’t had a lot of dealings with Swiftpage as I don’t sell directly to end-users and my client base tends to be ACT! Consultants, Resellers and Add-on vendors that prefer communications and news via forums such the LinkedIN ACT! Fanatics Group – in fact, I previously produced add-ons for ACT! that directly competed with them, such as MergeMaster! for ACT! 5/6. My only connection with them is that I have, at times, recommended them to users via this affiliate link: Swiftpage
    But, I know from all the many resellers and users that I deal with that Swiftpage has been a superlative organisation for them to deal with. They have been responsive and supportive of users and community, alike.
  • Swiftpage understands the sales and marketing mentality
    As their focus has been in digital marketing, they come from an appreciation of the needs of sales and marketing, which is quite different from those looking for an ERP or accounting solution.
  • They understand the real value of ACT!
    As a long-time add-on vendor, they know that ACT!’s value is in having a great, easy-to-use, core-product with users able to build the solutions they need via the huge number of add-on products available. Hopefully, this will means they will make it easier for such solutions to be created.
  • Swiftpage has been in the cloud for a long time
    While most ACT! users prefer the speed and functionality of local copies – as regional internet access improves and the market continues to mature, the benefits of having hybrid systems combining hosted (or SaaS) and on-premises solutions will be an area that ACT! is better enabled to take advantage of.
  • Swiftpage is an entrepreneurial enterprise – like most of the ACT! user-base
    ACT! has always flourished best when not constrained by the controls and red-tape associated with larger corporations that try to pigeon-hole it within their broader product range.
  • Swiftpage has the necessary financial backing
    Via investment from Accel-KKR, one of the preeminent private equity firms in the US. Accel-KKR has a reputation for creating high growth software companies. They would not be investing in Swiftpage if they did not think they have the skills and resources to make ACT! a big success
  • They intend to make the international market a focus
    Swiftpage has a lot of activity internationally and expects the international ACT! market to be an important point of growth going forward. 
  • I spoke to Swiftpage’s Chairman and Founder, Bob Ogdon, on the weekend. He reaffirmed that Swiftpage wants to reignite the energy and passion that the communities of both products still have in heavy supply. It is the intent of Swiftpage to  include the ACT! community in a very active role.  He told me that they want to make an impact and they need the key players in the ACT! community to be involved for that to happen.

One can see from this thread that the “ACT! Fanatics” in the Community are very much behind this change:
Announcement from ACT! Fanatics - ACT! and SalesLogix sold to SwiftPage

What about the future?

  • They are bringing over 250 of the ACT! staff … this includes UK and US staff. Time will tell as to how many of those stay in place. There are many that I hope do just that – I won’t name those I especially think are important here, for fear of upsetting any I may inadvertently miss
  • As I mentioned above, ACT! CRM is distributing in Australia and New Zealand and I’d expect this to continue. While there are some changes I might make to the local policies, I have considerable faith and trust in Michael Bryant (the long-time ACT! Consultant behind the new distributor). He knows the local market, has a considerable investment in both money and time behind the product, and has shown himself to have exceptional business and entrepreneurial skills
  • I hope they listen to, and work with, the local Consultants in Europe and South America as well as looking at reigniting the markets in Asia, India and others that Sage left. Most especially, they need to understand some of the international issues that Sage had ignored. I’d be more than happy to assist them in this venture.
  • I do hope they remove the artificial barriers of international regionalisation that Sage implemented (especially amongst the partners). While this is de rigueur for ERP and accounting solutions, it’s counter-productive for contact managers and CRM
  • They should look at ending the annual upgrade cycle that makes more sense for ERP products than it does for CRM … good products should have their releases determined by development and QA, not by marketing, accountants and analysts.
  • They should refocus on the core product – and look at the options to leverage off both on-premises and SaaS. Then promoting the third-party vars for functions they are already doing so well.
  • More specific plans will be discussed and announced as the transfer proceeds to a close.

The ACT! world is going to be fun again - In fact, the only negative I can see is that searching the web for “ACT!” produces far too many unrelated results, compared to “Sage ACT!” or #SageACT on Twitter

 

What does this mean for Mike Lazarus 

Well, after 25 years supporting ACT!, including over 13,000 posts to the Sage ACT! Community site, winning the Experts-Exchange Titan Award 3 times and running the LinkedIN ACT! Fanatics Group, I can’t see myself going anywhere in the near future … but I am looking to see what opportunities this may present.

I must say that I have been delighted, humbled and a little amused by the posts in this ACT! Fanatics thread – while I don’t see the option of Pope being available, I would certainly be open to talking to Swiftpage and see how they could best leverage my skills, on-line reputation and passion for the product.

It the mean time, I’m looking to set up an ACT! Fanatics Club to provide the type of training indicated in this thread – please let me know if this would be of interest to you and worth putting the effort in?

 

Looking ahead with #SageACT! 2013

2013Welcome to the new year, I hope you all had a wonderful time over the festive season are are looking forward to making the most of your contacts in the new year.

I am feeling more positive for the direction of Sage ACT! at this time than I have been for a few years. Those of you who have seen some of my posts in the LinkedIN ACT! Fanatics Group will know that I have had some issues over the past 5 years with the way that Sage management has been developing the product and especially with their head-in-the-sand approach in avoiding any communication with the users.

ACT! is still one of the best and most loved products in its class. Its millions of users worldwide depend on its operation and ease-of-use to run and grow their businesses by maintaining and tracking the relationships we have with our contacts.

Well, last year, there was a change at the top and Dan Wilzoch took over as General Manager for the product. My conversations with him have so far been quite positive. The best sign that this is a positive change, is that, while there has been a loss of a number of staff who really knew the product and the needs of it’s users … this time they have promoted one of the ACT! stars, Benjamin Lederer, to the position of Product Manager.

For those who don’t know Ben, he’s been with Sage since 2005 (and Symantec before that) in a variety of technical, development and product management roles. I have spoken to him many times and I can tell you he knows the product. He talks to those that deal with the users and he understands how to make the technology work. I have had situations where I had explained a bug to a number of Sage staff and nothing was done. A 10 minute call from Ben for me to explain the cause I had identified and he had it fixed quickly in a patch.

His first responsibility as Product Manager will be ACT! 2013 Service Pack 1 – due January 8th.

The best thing about the management change, so far, has been that Ben has already been communicating the intended road map publicly …

For Service Pack 1, Ben has stated the following:

  • Microsoft Windows 8 and IE10 certification.
    Note: IE10 works in 2 modes, Regular and Metro.In Metro (the full-screen app), Microsoft has not included ActiveX controls, so ACT! won’t have word processing or reports in that mode
  • Microsoft Windows Small Business Server 2011 and Windows Server Server 2012
    This includes improving the APFW installer to work in SBS environments. This will have a positive effect on any deployment that has existing 64 bit web services (SharePoint, Exchange) and reduce the setup problems after ACT! is installed
  • Microsoft Office version 15 (2013)
    Note: This will be unofficial support at first. They have removed the code that would prevent you from using this product. It will still require Office to be installed in 32bit as Microsoft still hasn’t added the ActiveX controls to the 64bit version. But, this really doesn’t make a difference unless needing spreadsheets larger than 3GB and Microsoft recommends the 32bit install as I posted in a comment to this blog article
    Microsoft has added a new feature in Outlook that will create some problems. Now you can reply to emails within the preview pane. Actions performed in the preview pane do not trigger any add-ons. The Microsoft third party developer groups are looking for ways around this, but as of now no workarounds are available. If you use Outlook the way you always have, we suspect there will be no problems. If you use the preview pane to reply to messages history will not be recorded.
  • Other Enhancements
    • All record type checkboxes are now checked by default in the Copy/Move Data wizard
    • Database Startup view preference can now be any relevant view
  • Significant changes to the social media integration – see the Screencast demo Ben posted here
  • Over 25 customer reported bug fixes

This is a big improvement on the previous management who didn’t add Office 2010 support till the next paid upgrade rather than patching it in the current build.

There are still a number of issues with international data (phone numbers, dates and currency) both in the core product and in Premium Web. I have suggested to Ben that he calls me so I can properly explain these. Hopefully he’ll take me up on the offer as soon as he has time.

I will be posting some articles soon on mobility and social media for ACT! users as well as data security and a look at how hosted or SaaS. I think these are areas that are becoming more important to all of us.

Please add a comment to this article if there’s any topic you’d like me to address in a future article or if there are specific areas you think Sage needs to improve in the product. But remember that not all feature requests can be added as I explain in the article: How Are Product Management Decisions Made?

Well, that’s all for now … I hope you all have a successful 2013 and that Sage ACT! continues to help grow your business.

 

Taking your ACT! on holiday

mike-hc-boxAs we approach the festive season many of you will have your minds turning to travel … some of you to warm climates enjoying beaches and swimming, while others to cooler areas that might involve building snowmen or some skiing. So I thought it would be useful to discuss a couple of important areas before you finalise your plans:

  1. Have you checked your backups?
  2. Will you have access to your Sage ACT! data if you need it on the road?

 

Checking your ACT! backups

  • If you have not already done so, set up the Sage ACT! Scheduler to automate your backups as per this ACT! Knowledge Base article:
    How to Use the ACT! Scheduler to Automatically Back Up Your Sage ACT! Database
  • If you have done this, make sure you check the Scheduler logs to be sure it’s running ok as it doesn’t notify you if it’s been failing
  • As an extra precaution, use another backup utility to store the backup in the “cloud” in case of a disaster. One easy way is to use Dropbox and backup to the Dropbox folder.
  • Before you go, do a test restore from your backup … use “Restore As” and restore to a different name or folder, then test you can log in and access your data. You really should do this about once a month anyway.

 

Accessing your data on the road

mike_hc_banners-calendar-summerWhile most of us prefer not to think about work while we’re having our much needed rest and relaxation, for those of us in small business we know this simply isn’t a realistic wish. It’s pretty certain that when we don’t have access is when something will arise that needs your data on hand.

There are some things we need to consider to ensure that we have that data and can use it:

  • For those of you travelling outside of metro areas, you might find yourselves without decent WiFi or cellular data (or the costs to access these might get prohibitive). This could mean you can’t rely on access to web browser versions of Sage ACT!. So it’s always best to have your Sage ACT! data synchronised to a mobile device (smart phone or tablet).
  • If you’re travelling to another country, many of the sync links to ACT! do not properly support international country codes and dialling rules to dial in the country you’re in or to dial back to contacts in your country.

mike_hc_banners-calendar-winter-2The product I use that does the best job of keeping my Sage ACT! data with me is Handheld Contact. It syncs data to iOS (iPhones, iPad, iPod touch), Android (phones and tablets) and Blackberry (phones and Playbook). It fully supports international dialling and has many other benefits that will save you time as well as taking away the stress of being away from your data so you can enjoy yourself.

For more information or assistance with this, please contact your local ACT! Certified Consultant.

Wishing you all a very relaxed, happy and safe time over the holidays and a successful and prosperous new year.

 

 

Problems with Sage Mobile for ACT! (new ACT! Mobile Live)

Part 3 of The Seven Day Blogging Challenge - Write a blog post on the same topic as one my most popular posts

Well, the most popular posts previously have been:

So I thought I would do another on mobile CRM with Sage ACT!.

I have always supported ACT! as a mobile product … both with sync to laptops and remote offices and with sync to PDAs and smartphones. Over the years, I have purchased new devices along this path to use, test and support other users:

  • An HP95LX in 1992 for ACT! for HP95
  • Apple Newton in 1995 for ACT! for Newton
  • Handheld PC running Windows CE in 1997 for ACT! for Windows CE
  • Palm M505 in 2002 for ACT! for Palm OS
  • Blackberry in 2000 here I used Companion Link
  • Another Blackberry in 2003 using Handheld Contact
  • Since then, I have used various devices using Blackberry, iOS (iPhone and iPad) and Windows Mobile operating systems.

I believe in the benefits of being able to access and enter my ACT! data wherever I am and understand the problems that mobile users have.

Since 2003, I have been using Handheld Contact. But I have still tested other products to be satisfied that no other product is better for me to switch to.

Despite ACT! for Palm being the best PDA/smartphone solution for ACT!, the ACT! developers have concentrated on products linking to the native address books and losing much of the functionality that real ACT! users should want. Without this, they may as well be using Outlook for their CRM.

They have had “ACT! Mobile Live” in beta and release for around three years and recently renamed it as “Sage Mobile for ACT!”. It still has many of the bugs and issues I reported in the first beta.

So I thought I’d let you know why I really don’t think users should consider it for their use.

  • The country code is not supported in phone fields - this means:
    • You can't dial international numbers
    • You can dial any numbers when travelling overseas
    • You can't enter contacts with international numbers
    • It causes problems if also using ACT! for dialling/faxing with other services
  • If sync's with Exchange, Outlook or Google, changes to the outlook profile will either delete records from the ACT! database or duplicate them ... results can be inconsistent
  • Some activity types are incorrectly handled causing data changes back in ACT!
  • Some activity time-zones cause activities to move
  • No formatting of fields
  • Not a multiuser service... so can't work with web or hosted environments
  • No tracking of History on calls, emails and sms made from the phone

There are a number of other bugs and functional omissions but as the challenge (as mentioned top of this post) is for a limited number of words, I’ll do a longer post on this later.

Considering Handheld Contact is only $50 more, I think the choice is a no-brainer

What’s New in Sage ACT! 2011 #SageACT

Normally I try to get this out during the beta period. But, for various reasons, I’ve only been able to get to this now.

Sage ACT! 2011 has added a whole swag of new functions, improvements in usability and fixes to issues. I’m going to try and cover the ones that I have found to be most useful. Unfortunately, a couple are only useful to those within North America… but such is the lack of ability of the regional offices to test the functions and respond.

For the full, public list, please refer to these ACT! Knowledgebase Articles:

Obviously, before you upgrade you should ensure your system, and any add-ons or plugins, support the new version or if they need an update as I suggested in the article: Upgrading ACT!, especially when you are using add-ons

One change worth noting first is the product name changes:

  • ACT! by Sage is now Sage ACT! Pro
  • ACT! by Sage Premium is now Sage ACT! Premium (access via Windows)
  • ACT! by Sage Premium for Web is now Sage ACT! Premium (access via web)

Other than ongoing improvements in stability and speed, the biggest new items are:

Smart Tasks

Smart Tasks allow you to schedule a series of common and connected steps. You can use the Smart Task templates that Sage ACT! provides* or create your own using the Smart Tasks Manager. Smart Tasks can be run manually or scheduled to run automatically.

Note: I think this feature is the one that should easily justify the upgrade for most users.

You should have a look at the ACT! 2011 Smart Tasks video on YouTube

Outlook Contacts and Calendar Integration

Outlook Integration allows you to synchronize your activities and contacts between Sage ACT! Premium and Outlook. You can set synchronization options to determine what information is synchronized. Synchronization can be scheduled to run automatically or manually run at any time.

Note: I strongly suggest users be careful with using these options as I’ve found some odd behaviour. While some of the bugs have now been fixed with Hotfix 1 for Sage ACT! 2011, others are still problems. For example, the fact that it doesn’t sync the country code with phone numbers makes it useless for anyone who wants to call internationally or to use the numbers when travelling – this is the same as one of the bugs I identified in ACT! Mobile Live.

Sage Business Info Services for ACT!

Sage Business Info Services for ACT!* (provided by Hoover's™) provides tools to access critical business information for your contacts and companies. With Sage Business Info Services for ACT!, you can:

Build a list of companies and people and then import these lists directly into your database. Access links from the contact and company Web Info tab. These links provide key information about your contacts' and companies' profile, financial details, company contacts, industry information, and company news. Subscribe to alerts to notify you when key changes occur for the contact or company.*Requires additional subscription.

Note: This service provides very limited benefit to those of us outside North America or United Kingdom as you can see from the Hoovers' Companies By Geography list

 

Sage E-marketing for ACT!*

  • Sage E-marketing for ACT! is replacing the name for the connected E-marketing service, formerly ACT! E-marketing. There is a new icon for the contact toolbar as well. *Requires additional subscription.
  • Sage E-marketing for ACT! is integrated “out of the box” with Sage ACT! 2011 Smart Tasks (3 Smart Task templates require a subscription to Sage E-marketing for ACT!).
  • Email templates can now be launched as landing pages (web pages hosted by Swiftpage™).
  • The service now has an Advanced Template Editor that can be used to edit imported templates.
  • The template manager has been redesigned to help users manage, edit, publish/distribute, and launch landing pages easier.
  • Swiftpage has added support for Microsoft® PowerPoint®, Microsoft Excel®, and text files as documents that can be linked from an email template.
  • Documents and images can be managed in a library format instead of uploaded individually for each template. The document library can store up to 100 documents, and the image library can store up to 500 images.

Security, Administration and Other Improvements

  • Increased Security for Attachments and Notes/History Editing Within Your Database
  • Company Security
  • Import Data Changes: New Express Method, Ability to Create New Fields On-the-Fly During Import, and Synonym Mapping
  • Installation and upgrading seems much more reliable
  • Installation without MS SQL on workstations
  • Now uses MS SQL 2008 Express by default
  • Full support for MS Office 2010 - in 32bit mode only as per Office 2010 support with ACT! by Sage
  • Parallels (for Mac users) now officially supported as well as VMWare, Sun Virtual Box and Citrix
  • Web version now supports native Firefox 3.5 and 3.6 … I’ve also found it seems to run ok in a brief test with Firefox 4.0b6 and Google Chrome, but these aren’t “officially” supported

 

What I learned from my last blog post… and what would you like me to blog about?

Let me start by saying that, while I do like speaking, I don’t consider myself to be a good writer. This is the reason that my posts are largely bullet points or PowerPoint posts and tend to be mostly of a technical nature. Fortunately, blogs in the technical arena gain readerships according to the market they target.

As my blogs are targeted in a small niche of ACT! users who want to improve their technical understanding of the product, I don’t chase the volume hits of more professional bloggers. To put this in perspective, I have been typically achieving about 2000 hits per month on this blog (about the same as I get on the main GL Computing web site.

I try to post at least a couple of times a month and my posts do have a fair degree of text contact, which the search engines love to index.

I do promote my posts via Social Media:

  • Twitterfeed automatically sends a Tweet on Twitter very soon after an update
  • New posts are automatically added to the News section in the LinkedIN ACT! Fanatics Group 
  • Networkblogs automatically posts them to the GL Computing Facebook page and to the streams of those who follow either the blog page or are fans of the GL page.
  • I also find other similar blog posts and, where applicable, add a comment referencing my post
  • Additionally, I use links to the posts when answering forum questions where I have covered the topic in a post.

Currently, about 50% of hits to the blog are from referring sites (mainly forums I post to and the social media links) and only 35% from search engines.

However, last week, I posted about Why I prefer Blackberry over iPhone for Businesses. This was picked up by a couple of journalists and professional bloggers like Neerav Bhatt on his blog: Introduction to RIM Blackberry Mobile Phones: Pros and Cons

Not only did this article receive a lot of nice comments, but it was highly re-tweeted and has so far received about 1000 hits in less than 2 weeks (500 in the first day).

This raises some questions that I’d like to pose to you:

  1. What would you like to see me blog about?
    While I intend to keep targeting the ACT! user base, should I keep the focus on product technical posts? Or would you like to see more posts on other topics that might be of interest, such as: mobile computing, social media, general CRM, general sales/marketing or general IT?
  2. Would it detract from the site if I added some Google Ads or sponsorships?
    As I provide the content of this blog for free, do you think it would be a problem to go down this path? Previously, I had not considered the hit rate to be high enough to make this worth-while and also reasoned that the technical people who read the site wouldn’t be interested in this.

To add one more thing – While I don’t sell to end-users, if anyone wishes to utilise my services for any work related to ACT! or IT, you just need to have your reseller contact me to book some time. I can be available remotely for work at any time of the day as we support (via our resellers) in all time-zones.

Please let me know via a comment to this article, a comment in the ACT! Fanatics Group or privately via our Web Site Contact Page if you have any thoughts on what you’d like to see articles on or if there’s anything I can assist you with.

GL Computing awarded Experts-Exchange Titan award – 2nd year in a row

The epic performance of GL computing in 2009 has earned a spot as a Top Expert in the 6th Annual Expert Awards.

From a competitive field of over 30,000 qualified experts worldwide, GL Computing has been awarded the:

Titan Award - 2009

From Experts-Exchange: “Thank you for sharing your unparalleled, inconceivable, and brilliant knowledge with the members of Experts Exchange, without you Experts Exchange would not be the #1 IT resource in the web.”

GL Computing also won the Titan Award – 2008 and is the only Experts-Exchange Certified ACT! Sage

Thoughts on ACT! 2010 beta (#ACT2010) - The good, the bad and the ugly

There have been a number of posts from people on ACT! 2010 (due soon) and as we at GL Computing have been running our production data on the new version for a while, I thought I would posts my thoughts on it so far. Here is a list of what’s new in the up-coming build.

Here is the ACT! by Sage Version Comparison Chart - Compare your version to ACT! by Sage 2010

Note: The following are my personal views on the beta and features may change in the release.

  • Welcome Screen – A start-up screen displaying useful help links. This will be nice for new and upgrading users to learn the new functions quickly
  • New Look and Navigation
    • While the left-hand Nav bar has some nice functions (Quick Lookup and a context-sensitive list of Related Tasks), it’s less customisable than previous versions and doesn’t allow adding of direct links to the List views or the different calendars.
    • The Top icon ribbon is too large and takes up valuable screen real-estate for little value.

ACT2010 - Welcome and Navigation

  • Customisable Opportunities – these have been given a major overhaul including:
    • The ability to add custom fields to both the opportunity and to the products and services table
    • Personalise the layout of the opportunity like the Contacts, Groups, Companies layouts
    • Track activities, history, notes, documents and other items tied to the opportunity
    • New reports and more security options

ACT2010 Opportunity

  • Web 2.0 Technologies – this is a nicer version of the free Contact Web Context Browser
    • See your contacts’ information on a variety of Social Media and other sites, such as: LinkedIN, Facebook, Plaxo, MySpace, their web site, Google, Google Maps, Google News, Yahoo and others. It also allows you to create your own links.
    • Noticeably missing from the default list is Twitter, although it’s very easy to add.
    • For the Social Media sites, the links are just a search based on standard fields. To really work, this function needs to be able to enter a direct link for the contact (once found) to a “system field” and then use this link. If nothing in the field, then revert to the search. In a similar way to how Xobni does for Outlook
    • Additionally, there is no way to store specific “status updates” to these sites to a history or to view a combined feed for a company or group.
    • There is no way to update ACT! contact information from these sites (or at least highlight when they are different), which would be a nice option, especially from sites like LinkedIN.
    • Finally, there should be an ability to post updates from ACT! to the Social Media sites and store the posts in ACT! – this would allow a company to report on and review posts made by staff across multiple sites
    • I had previously posted some of these ideas in this blog post:
      http://blog.glcomputing.com.au/2009/03/act-by-sage-and-social-media-social-crm.html

ACT2010 Web Info

  • E-MarketingSwiftpage has been incorporated out-of-the box to provide:
    • Better mass/merged emails
    • Survey and web forms
    • Drip marketing
  • Reports and Dashboard Components
    • There have been many new reports and nice report selector with option to select favourites – it would be nice if the Favourite Reports were added to the Reports menu, even to a sub-menu.
    • The Dashboard has some new components, including a Data chart (like the previously available Data Chart control) and a Facebook Friends List.
  • More Integration
    • The ability to email activity invitations in iCal format (a function missing since ACT! 6.0 had vCal) to users of Outlook, Gmail, Apple iCal, Windows Live, Facebook, GroupWise or Lotus Notes
    • Create an ACT! activity when you accept an iCal meeting request in Outlook
    • Share contacts with the vCard format. Also a nice addition missing since ACT! 6.0
  • Administration
    • Create up to 50 remote database simultaneously for easy roll-out of larger sync implementations
    • Support global environments by being able to set the currency when creating the database and allowing different international versions to share the database
    • New Admin Dashboard to see user information, logon and sync status and more.
  • Platform support – including SQL 2005 64 bit and SQL 2008 with Premium and Corporate.

Sage have obviously been very busy over the past year and there are also, as one would expect, many more enhancements and improvements that will improve your ability to use ACT! to assist your business.

Overall, this is been a good beta. The product has been very stable and there is much to entice current users to upgrade, especially the opportunities area. However, I think some of the new functions could have been implemented to provide a better use of the product (the navigation) or more power (Web 2.0 Tab) 

New Subgroups for ACT! Fanatics on LinkedIN

New sub-groups have been created under the LinkedIn ACT! Fanatics Group:

  • Sales and Marketing for ACT! users
    A group to discuss general sales and marketing strategies and processes, especially as they apply to users of ACT! by Sage

  • ACT! and Social Media
    A group to discuss ACT! and Social Media (Social CRM) - LinkedIN, Twitter, Facebook, Plaxo and any others

  • ACT! Add-ons
    Group for ACT! users to ask questions of add-on vendors and for add-on vendors to ask users what they would like or to ask each other questions related to the SDK

  • ACT! Resellers
    A group for ACT! Certified Consultants and other resellers to discuss best practices for selling, implementing and supporting ACT! by Sage

  • ACT! International Advisory Council
    Council of ACT! Fanatics to discuss and evaluate technical issues within ACT! by Sage that effect international users

See the full list in the ACT! Fanatics Sub-groups

Please let me know if you have any ideas for other groups that would be useful to add

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Social Media and Your Brand

This post is a response to a post on Sage’s ACT! Leadership Blog

The question was: How do you protect the value of your brand when "the creation of value is in the eyes of the consumers?"

Every product will have unhappy users or even competitors posting on-line about them. This is unavoidable, if you don't have any problems, either the product does nothing or you don't have very many users :-)

The most important focus in the current market is for the vendor to properly engage and respond to their users. The number of complaining ACT! consumers has dropped since Sage North America has started talking to their users via their Community Site – something I blogged about previously

The new wave of consumers, the "Millennial generation" (born 1982-2002), are starting to be a larger percentage of the market. But they are much more likely to look for product information and references from on-site forums than vendor sites. The power of communications is in the control of these users and it is necessary to realise this in-order to attract, serve and retain users in this new market.

In these times of social media, it is necessary to meet the user base where they choose, not  simply hope they will come to you. It also requires doing regular searches of the most common sites (like Twitter) for comments (positive or negative) and actually respond to show that they are being listened to.

With the global effect of the internet not fitting into the regionalisation that Sage's corporate structure uses, it is also necessary to encourage the regional OpCos to step up... to take part on this site, to create their own blogs and Twitter accounts. I have been speaking to Aldo in the Sage AU office about providing them some training in social media and helping them get up to speed with efficient ways to utilise these technologies. But they don't always have the resources necessary. Maybe this is one area that Sage Global can assist the regions in?

These steps should not just be looked at to "protect the brand" but, if done correctly, they can be a significant step in enhancing that brand.

This view has additional implications for Sage. As users of their three CRM products (ACT!, SageCRM and SalesLogix) their own user base will be looking for leadership in this area from Sage. It has certainly been positive to hear that Sage is working at integrating social media into the products so that their users will be able to better monitor and enhance their own brand’s reputation in the market.

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Question for ACT! by Sage users with QuickBooks - Updated

GL Computing is in the process of creating new ACT! by Sage integration link for accounting systems. We're most likely going to start with ACT! 2009 and QuickBooks 2008/09 versions unless there is a significant demand for earlier version support.

It's currently targeted for release in Q2 2009, will support international QuickBooks users and add many functions not available in other accounting links for ACT!. More info on these soon.

However, as the different countries/editions use different SDKs to access the data, not all flavours will be in the first release. We want to start with the most popular and then continue to add support for other versions as demanded.

After the QuickBooks versions are covered, we intend to also add other accounting products.

So, the question:
What versions/editions of QB would you like to see supported in the first release?
What do you use or think is popular in your area?


Please state - Country, Version, Edition.

EG: Australia, 2008/09, Enterprise

Feel free to ask any questions or make any comments on the idea or suggested features you'd like us to consider for initial or later versions.

Update: See Accounts Master!